At our Mexico office, we offer candidates the opportunity to be part of an innovative, multinational team and actively participate in the company's growth. The atmosphere is ambitiously entrepreneurial, dynamic and has many of the features of a start-up such as flexibility, proactivity and willingness to tackle any challenge. At the same time, we are backed by the experience, success and resources of a successful international consultancy. We believe this combination is uniquely powerful and exciting.
Our values run through everything we do. We were founded on the principle that respect, honesty and cooperation are not just good for business, but that they are fundamental to sustainable professional relationships.
As an Administrative Analyst, you will have some responsibilities:
The Administrative Analyst will help support the corporate/administrative needs of the Mexico Operation, such as the following:
Office Management:
- Act as the main point of contact for all employees and visitors to our office.
- Oversee the office standards for the smooth running of our office, facilities, maintenance, and ensure health & safety standards.
- Liaise with building management, suppliers, and other third parties.
- Help manage Directors' and Partner's agendas/appointments, as needed.
- Provide administrative support, including scheduling appointments, planning meetings and events, managing travel arrangements as well as handling travel expenses, timesheets and invoices.
- Keep the kitchen and other supply areas fully stocked.
- Co-ordinate invoices and petty cash and handle the office budget.
- Manage phone calls and correspondence (e-mails, letters, invoices, packages, etc.)
- Coordination of agendas, gifts, etc. for visitors.
- Coordination with IT support (troubleshooting, managing 3rd parties)
Marketing:
- Co-ordinate all marketing activity in our office, including relationships with third-party providers
- Provide the Marketing Area support with some tasks such as printing of materials for events, conferences, or workshops, organization of internal and external events such as company social activities, conferences and celebrations
Key skills and experience for this role:
- Experience working in an administrative role (From 2 years)
- Advanced English.
- Good communication skills, interpersonal abilities, and a positive attitude.
- Proactive, self-motivated and able to work on own initiative as well as with a team.
- Excellent organization and time management skills with an ability to prioritize and handle multiple tasks and shift priorities.
- Familiarity with office environment and procedures.
- Advanced working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint and Microsoft Teams.
- Excellent attention to detail and willingness to learn.
- Initiative and ability to work autonomously.
Work modality: In-person | Full-Time